Accepted Graduate Studies
Congratulations on your acceptance and welcome to our campus! Below are items that you need to complete or become acquainted with to begin your matriculation to the LSUHSC - Shreveport campus. Please note that each section is the student’s responsibility for completing each task! Please take the time to read each section thoroughly. If you have any questions, please contact the Office of the Registrar at 318.675.5205 or firstname.lastname@example.org. Information on how to submit each document is contained in each section and at the bottom of this page. Please read carefully.
If you have any questions regarding the pre-matriculation process, please feel free to email or contact us at email@example.com or 318.675.5205.
The following items need to be submitted by the deadline dates. Please do not email sensitive information to our office. You may use the secure link entitled Upload Form to send us these documents in a secure method. If you are not able to upload these documents then please return them via mail to the Registrar’s office (address is below).
- Personal Information Request Form - Must be submitted online to the Registrar’s office in order to start the Admissions process
- Student Immunizations – due July 23, 2021
- Selective Service form (male students only who are US citizens only) along with proof of documentation - Must be submitted to the Registrar’s office due by July 23, 2021·
- Official transcripts for any coursework you are currently completing submitted at the end of the term of enrollment at that institution
- Consent Form for conducting electronic business
Contact information for the Registrar’s Office:
Office of the Registrar LSUHSC – Shreveport 1501 Kings Hwy. Shreveport, LA 71103-3932 Phone: 318.675.5205 Fax: 318.675.4758 Email: firstname.lastname@example.org
OFFICIAL START DATE
Begin Date – You will be notified by the Office of Graduate Studies of the date for reporting for orientation. Please watch your email for this information!
STEP 1: PERSONAL INFORMATION REQUEST FORM
Please complete the personal information request form by clicking here and submit it online. We must receive this form online BEFORE we can begin processing your enrollment.
In addition to the Personal Information request form, you also must complete the self-reporting student validation process. After you have successfully activated your LSUHSC email account, please go this webpage to click on the link entitled "Academic Self Service" to access the Student Self Service portal and review your admission information (biographical data, etc.). Please click on this link for instructions to log onto the system as well as the instructions entitled Student Data Validation for methods to complete this task. This must be completed by before you can register. Failure to complete this process will result in a delay in matriculation to our institution.
STEP 2: CONDUCTING ELECTRONIC BUSINESS
Most administrative business at LSU Health Shreveport is conducted by electronic methods (i.e. email, self-service portal). You must provide your consent by completing the LSU Health Shreveport Student Administration Electronic Consent Form in order to conduct business electronically with LSU Health Shreveport. Please visit this webpage to download the consent form and submit it to our office. It is imperative that you read this section carefully!
You will not be able to receive any communication electronically from various administrative divisions unless this consent form is received. This information is outlined on the webpage entitled Conducting Electronic Business.
STEP 3: STUDENT IMMUNIZATIONS(requires your immediate attention)
Student Immunization Form – We are now using Certiphi Screening for submission of required immunizations and test using the MyRecordTracker portal. Before you begin this process, you must review the required immunizations and tests listed here. A 2-step PPD requires two separate tests taken and read at different intervals typically within 3 months. Also, if you have to repeat the Hepatitis B series due to a negative titer, please make sure documentation is provided for the repeat initial dose in order for it to be approved. For detailed information on how to use this portal, please click here for the user guide. Also, if your immunization records are under a different name, you will be required to provide documentation of your current name in order for your records to be approved!
You will receive access to this portal AFTER we receive your Personal Information form. Then, you will receive a welcome email from MyRecordTracker giving details on setting up your login. If you have trouble creating your profile, please call their customer service number. There is no charge for the student to use this portal for uploading your health information. All required health information must be submitted through the MyRecordTracker portal and is reviewed by their medical review team. Do not submit immunization information directly to our office or through the secure upload form link! Please note that this must be completed before you are eligible to enroll at our school and be cleared for admission. Please pay attention to this NOW and not later! It takes time to gather this information. Some vaccinations require two doses that are a month apart so please review this form now! If you do not have a personal physician, there are some urgent care clinics that may provide initial pre-employment screenings. Some students also use their college’s student health center. Deadline to upload all required health documentation to the MyRecordTracker portal is July 23, 2021! Do not wait until you have all immunizations to upload them to myRecordTracker portal! Each immunization requirement is approved and updated individually. We do not have a form to provide to a physician. If you cannot locate your immunization records, you may have to obtain titers to determine your immunity for each section for compliance.
FINANCIAL AID CONTACT INFORMATION
Financial Aid – Information regarding financial aid is available on their website. Our school code is TITLE IV SCHOOL CODE (For FAFSA and Loan Application Use): 00806700.
ATTENTION GUYS! SELECTIVE SERVICE FORM COMPLETION
Selective Service Compliance (For Men that are US Citizens Only): Verify your registration at https://www.sss.gov/RegVer/wfVerification.aspx and print out this page along with returning the Certification form. This information should be submitted before July 23, 2021 for Fall enrollment.
STEP 4: OFFICIAL TRANSCRIPTS
Please make sure GRADCAS has your final transcripts if you were enrolled AFTER your application was reviewed and certified. These must be submitted to them by July 23, 2021!
STEP 5: DRUG SCREENING PROCESS AND FEDERAL HEALTHCARE ELIGIBILITY REQUIREMENTS
As part of the onboarding process, all incoming students must complete a drug screening, background check and clearance of any federal healthcare eligibility. You will complete this when you arrive on campus with the Human Resources representative during your required begin date.
LSUHSC E-MAIL ACCOUNTS
E-mail accounts– you will be given an e-mail account with LSUHSC. Please watch your personal email account regularly. Information to activate your account will be emailed to your personal email account so please check your personal account regularly. The subject of the email will be LSUHSC email account activation instructions so please watch for this in case it does go to your spam/junk folder. If is your student responsibility to check this account regularly. Once activated, all school communication will be sent to the LSUHSC email account.
STUDENT SELF-SERVICE AND TUITION AND FEES
Tuition and fees – Tuition amounts for the academic year are posted on this webpage.
Academic calendar – the academic calendar is located on the Registrar’s webpage, please note that dates are subject to change.
Please visit the following webpage for more information on Veterans Affairs.
All requests for name changes must be supplied with supporting documentation i.e. marriage license, divorce decree, social security card, etc. along with the Name Change Request form found on our website.
STUDENT HEALTH INSURANCE
LSU Health Sciences Center at Shreveport has a registration requirement that all currently enrolled students must either enroll in the policy endorsed by the school or complete a waiver and provide proof of acceptable insurance coverage by the waiver deadline to the Registrar's office. For newly accepted students, you will receive email notification from the Registrar's office regarding procedures for complying with this requirement in late July or early August. Please visit this website for more detailed information
Graduate students that are classified as graduate assistants are given the option to enroll in employer-sponsored health insurance plans within 31 days of official employment date. Information on these plans are available through the Office of Group Benefits. For any students choosing this option, you must provide a waiver as detailed below identifying alternate coverage for the specified period.
Since the current student health insurance plan is compliant with the Patient Protection and Affordable Care Act (PPACA), students should have comparable coverage to the plan that is offered by the University (e.g., aggregate maximum benefit per covered person per policy year should be unlimited). Thus, all waivers submitted must meet the PPACA guidelines in order to be acceptable. Coverage must be maintained throughout the duration of enrollment. Non-compliance at any time during a student's enrollment may result in suspension and/or dismissal.
For the months August 14, 2021 – August 14, 2022, Arthur J. Gallagher & Co. coordinates the Student Health Insurance plan offered through United Healthcare. Newly, entering students are eligible to enroll in the policy by the deadline based on the term of entry. Students who are currently enrolled in a health insurance plan of comparable coverage can elect to waive the school sponsored insurance plan by the waiver deadline. If a waiver is not completed by the deadline, the student will be defaulted to the school sponsored Student Health insurance plan and will be charged the premium for the respective enrollment term. Premiums are outlined in the benefit summary.
In the event that a student waives the Student Health Insurance plan and then loses their current coverage due to a qualifying event (i.e. parent loss of coverage or the maximum age limit available is attained), students have the right to petition to add coverage within 31 days of the qualifying event. If the petition is receive within 31 days of the qualifying event, there will be no break in coverage. For petitions received after the 31 days, the effective date of coverage will be the date that the petition is received at Gallagher Student Health. If approved, the premium will not be prorated.
VERIFICATION OF ENROLLMENT/IN SCHOOL DEFERMENT FORMS
if you need something verifying your acceptance, please contact us for this verification. Also, as you transition from one school to ours, you want to make sure any loans for your pre-professional coursework are in deferment; thus, please download from your lender’s website an in-school deferment form and provide it to our office. We will certify your enrollment and mail or fax these to your lender. Any future notifications to your lender will then be processed through the National Student Clearinghouse.
Please note that all students are assigned a provisional admission status. Once our office has received all required documents and have been cleared by respective departments, the student’s admission is then changed to clear for admission. The reason a student may not be cleared for admission includes:
- All official transcripts from previous colleges have not been received.
- Immunizations has not been uploaded to the MyRecordTracker portal
- Drug screening results have not been received by Human Resources rep to provide a clear designation
- Clearance of Federal Healthcare Eligibility form by compliance officer
- Clearance regarding Criminal Background Check
- Receipt of other pre-matriculation forms included in this packet