Administrative Directives (Policies)

All Administrative Directives are posted in the Navex PolicyTech system. When you click on the link below, you will be taken to a new window for this site. If you have issues with accessing any items listed here, contact SHVWebmaster@lsuhs.edu.

1.0 Finance

1.1 Accounting

• 1.1.1 University Travel Regulations
• 1.1.1a Acceptance of Travel Benefits Provided by Non-Governmental Entities
• 1.1.2 General Operating Fund Investments
• 1.1.3 Petty Cash/Cash Drawer Funds
• 1.1.4 Cash Handling
• 1.1.5 Movable Property Control
• 1.1.6 Taking State Property Off Campus
• 1.1.7 Collection, Allowance and Write-Off Accounts Receivable
• 1.1.8 Closing Out Grants and Contracts
• 1.1.9 Elimination of Grants and Contracts Account Overdrafts
• 1.1.10 Indirect Cost Distribution
• 1.1.11 Fair Market Value and Commercially Reasonable Review
• 1.1.12 Campus Fundraising (previously CM-16)
• 1.1.13 Advance Risk Accounts
• 1.1.14 Budget Amendment Requests
• 1.1.15 Capital Asset Accounting   

1.2 Budget

• 1.2.1 Institutional Funding

2.0 Personnel

2.1 Equal Opportunity

• 2.1 Affirmative Action (see CM-39)
• 2.1.1 Sexual Harassment
• 2.1.2 Collection of Protected Class Information
• 2.1.3 Harassment
• 2.1.4 Violence in the Workplace
• 2.1.5 Pregnant Worker Fairness Act

2.2 Benefits

• 2.2.1 Holiday Leave (see AD 2.2.6) 
• 2.2.2 Sick Leave (see AD 2.2.6)  
• 2.2.3 Funeral Leave (see AD 2.2.6)  
• 2.2.4 Annual Leave (see AD 2.2.6) 
• 2.2.5 Crisis Leave
• 2.2.6 Annual, Sick, Holiday, Bereavement, Terminal, and Special Leave

2.3 Classification/Pay

• 2.3.1 Overtime and Compensatory Time for Exempt/Non-Exempt Staff 
• 2.3.2 Rate of Pay Upon Promotion and Demotion and Detail for Classified Staff  
• 2.3.3 Additional Compensation
• 2.3.4 Differential Shift Policy for Salaried Clinical Research Coordinators

2.4 Human Relations

• 2.4.1 Counseling and Disciplinary Actions (see AD 2.4.8)
• 2.4.2 Mandatory Supervisory Training Requirements 
• 2.4.3 Performance Evaluation System
• 2.4.4 Employee Assistance Program
• 2.4.5 Grievance Procedures for Unclassified, Classified and Other Academic Employees
• 2.4.6 Performance Improvement Plan
• 2.4.7 Conflict Resolution
• 2.4.8 Progressive Disciplinary Action

2.5 Records/System

• 2.5.1 Separation and Offboarding
• 2.5.2 Return to Work for Employees on Worker's Compensation 

2.6 Recruitment/Employment

• 2.6.1 Student Employment
• 2.6.2 Staff Hiring, Promotion and Transfer
• 2.6.3 Employment of Immigrants and Non-immigrants
• 2.6.4 Nepotism
• 2.6.5 SF-10, State Pre-Employment Application 
• 2.6.6 Features of Offer for Faculty and Unclassified Applicants
• 2.6.7 Employment Advertising 
• 2.6.8 Visitors for Collaborative or Educational Purposes 
• 2.6.9 Verification of Identity and Employment Eligibility
• 2.6.10 Pre-Employment Drug/Substance Screening
• 2.6.11 Investigative and Background Inquiry
• 2.6.12 Achieving a High-Impact, Mission-Driven Workforce
• 2.6.13 Terminal Leave
• 2.6.14 State Driver's License and Vehicle Registration
• 2.6.15 Gratis Faculty Appointments
• 2.6.16 J-1 Exchange Visitor Program
• 2.6.17 Rehiring Retired Employees
• 2.6.18 Research Track
• 2.6.19 Student Background Check, Drug Screening, and Substance Use
• 2.6.20 Transient/Temporary Worker Appointments
• 2.6.22 Research Background Check and Foreign Affiliation Screening
• 2.6.23 Employee Drug/Substance Screening

2.7 Employee Benefits

• 2.7.1 Employee Benefits Vendors

2.8 General

• 2.8.1 Personal Telephone Calls
• 2.8.2 Emergency-Reduction of Operations and Staff/Inclement Weather (Classified and Unclassified)
• 2.8.3 Identification Badges and Building Access
• 2.8.4 Solicitation
• 2.8.5 Substance and Alcohol Abuse
• 2.8.6 Louisiana Code of Governmental Ethics 
• 2.8.7 Appointment, Tenure and Non-Reappointment for Unclassified Academic Staff 
• 2.8.8 Family and Medical Leave Act
• 2.8.9 Financial Irregularities
• 2.8.10 Campus Education Day
• 2.8.11 Employee Workplace Dress Code
• 2.8.12 Unscheduled Absenteeism
• 2.8.13 Non-Academic Professionalism
• 2.8.14 Tobacco Free Campus (previously CM-10)
• 2.8.15 Conflicts of Interest (previously CM-23) 
• 2.8.16 Conflicts of Interest Committee Appointment and Function
• 2.8.17 Providing Urgent Maternal Protections (PUMP) Act
• 2.8.18 Code of Conduct

3.0 Purchasing

• 3.0 Purchasing
• 3.1 Requisitions 
• 3.1.1 Telephone Quotations 
• 3.1.2 Repair Procedure
• 3.1.3 Narcotics and Controlled Substances
• 3.1.4 Tax Free Alcohol 
• 3.1.6 Binding Journals into Books
• 3.1.7 Radioactive Material
• 3.2 Cancellation or Alteration of Purchase Orders or Requisitions 
• 3.3 Procedures for Returning Goods to Vendors 
• 3.5 Limited Purchase Orders 
• 3.6 Maintenance Contracts
• 3.7 Ordering Laboratory Animals, Equipment and Housing
• 3.8 Capital Projects
• 3.10 Procurement Card
• 3.11 Office Decor Expense Reimbursement
• 3.12 Facility Maintenance Requests
• 3.13 Purchasing Contracts

4.0 Grants/Contracts

• 4.1 Payments to Participants in Research Trials
• 4.2 Professional, Personal and Consulting Contracts
• 4.3 Disclosure of Funding Sources in Applications for Federal Research and Development Awards
• 4.4 Time and Effort Reporting and Certification
• 4.5 Cost Sharing Reporting for Research Grants
• 4.6 Extramural Research Proposals (previously CM-32) 
• 4.7 Revision of Grants Transfer Events
• 4.8 Intramural Grant Program
• 4.9 Cost Transfer
• 4.10 Effort Commitment - Managing Effort on Sponsored Projects

6.0 Administration

• 6.1.1 Motor Pool 
• 6.2 Equal Opportunity 
• 6.3 Telecommunications (see AD 9.3) 
• 6.3.1 Mobile Communications Devices 
• 6.3.2 Remote Use of E-mail  
• 6.4 Copy Service 
• 6.5 Customer Relations 
• 6.6 Americans With Disabilities Act 
• 6.7 Employee Computer Refresh Plan (see AD 9.4)
• 6.8 Hospital Technical Charge Code Maintenance 
• 6.9 Record Retention 
• 6.10 Device Sanitization (see AD 9.6) 
• 6.11 Ceiling Access 
• 6.12 Reporting Misappropriation of Public Funds or Assets of the Agency
• 6.13 Direct Deposit
• 6.14 Scholarships, Tuition/Fee Waivers, Awards
• 6.15 Power-Based Violence and Sexual Misconduct
• 6.16 Administrative Directive Procedure
• 6.17 Website Online Communications
• 6.18 Social Media
• 6.19 Internal External Communications
• 6.20 Children in the Workplace 
• 6.21 First Day Account Access (see AD 9.2)
• 6.22 Electronic Signature
• 6.23 Student Text Messaging
• 6.24 Delegation of Signature Authority
• 6.25 Institutional Policies
• 6.26 University Affiliations
• 6.27 Rescission of Awarded Degrees (previously CM-27) 
• 6.28 Non-Academic Professionalism / Due Process for Non-Academic Offenses
• 6.29 Lab Space Allocation
• 6.30 Electronic Distribution of HIPAA And FERPA Information
• 6.31 Requesting Consideration from the LSU Board of Supervisors or Louisiana Board of Regents

7.0 Operations

• 7.1 Forms
• 7.2 On-the-Job Injuries
• 7.2.1 Emergency Transport of Seriously Injured/Ill Employees Visitors or Patients 
• 7.3 Use of Automobile Seat Belts 

8.0 Miscellaneous

• 8.1 Entertainment of Visitors (see AD 8.5)
• 8.2 Departmental Entertainment Functions (see AD 8.5) 
• 8.3 Reimbursement of Moving Expenses
• 8.4 Recoupment of Overpayment
• 8.5 Reimbursement of Expenses for the Entertainment of Visitors and Departmental Entertainment Functions
• 8.6 Reimbursement from Foundation-linked Accounts

9.0 Information Technology

• 9.1 Obsolete Information Technology
• 9.2 First Day Account Access (formerly AD 6.21)
• 9.3 Telecommunications (formerly AD 6.3)
• 9.4 Employee Computer Refresh Plan (formerly AD 6.7)
• 9.5 Information Technology Program
• 9.5.120 Information Security Policy
• 9.5.121. Acceptable Use Policy
• 9.5.122 IT Risk Management Policy
• 9.5.124 Data Management Policy
• 9.5.125 IT Asset Management Policy
• 9.5.126 Encryption Policy
• 9.5.128 Identity and Access Management Policy
• 9.5.129 Physical Security
• 9.5.130 Application Security
• 9.5.131 Network Security
• 9.5.132 System Security
• 9.6 Device Sanitization (formerly AD 6.10)
• 9.7 Information Technology Standard (ITS) Procedure

Strike through formatting indicates that a policy has be rescinded or renumbered.

These documents should not be downloaded and uploaded to the website or intranet as individual documents as they will not automatically update. All references to Administrative Directives should be made with the URL that links to PolicyTech.