The mission of the Accounts Payable Department is to provide timely and accurate payments of vendor invoices. These invoices are a direct result of Purchase Orders issued by the Purchasing Department per a request submitted by the departments via PeopleSoft requisitions. Accounts Payable follows all rules, regulations, and policies set forth by LSU Health Shreveport and the State of Louisiana.
Accounts Payable is responsible for paying invoices for goods/services furnished to the University by companies and organizations via a valid LSU Health Shreveport Purchase Order. A/P manages the control and clearance of prior year purchase orders, maintains the retainage account for construction projects, processes journal vouchers for corrections of purchase order expenditures and unrestricted and auxiliary ledgers, and prepares 1099 income forms for payments to non-employees.
Some important information to remember about payment cycles is listed below:
- Checks are printed and mailed twice a week.
- All AP vouchers are processed with a payment (check) date of the date of input. Currently, all vouchers are input with the option “Net 30.”
- Whenever a vendor offers discounts based on payment terms, AP is careful to take those discounts as long as the approved invoices are received timely.